Operational agreements identify the procedures or structures that we agree to use all (for example. B a process observer for each meeting). Every time people come together as a group, we are both a community and a culture. At the NESAWG conference, we are looking for a respectful, comfortable, open, curious and friendly community and culture. Community agreements help us to find concrete ways to create this culture and to speak above and through conflicts without creating one. With these practices and tools, we can challenge ourselves and each other, while always realizing that we all come from different places of knowledge and transformation. Many organizations establish publicly available agreements and you can access them online. Consider updating your agreements with agreements made by other communities. Keep the agreement for use in future meetings or workshops with the same group, but register each time to make sure everyone is always satisfied. You can, for example, add something to the agreement. After the meeting, the moderator simplifies the language and synthesizes the chords between the thematic headers. No matter what your group calls, you have a continuous sheet or list to write ideas, questions and topics for future meetings. Often, during the discussion on a subject, really important things appear, which need to be addressed, but which are not on the agenda of the current session.
If they are not urgent/time sensitive, it can really help the group to have a space on the subject to rate them, so that they can be integrated (and not forgotten!) in future sessions. It can be very helpful to keep a sheet in which you take common notes on the next steps or tasks that come from the meeting. Sometimes we do it in three (or four) columns: one for those who perform the next step or the next task (it could be an individual or a group), what they will do, until when they have done it, and the priority level of the task (1-3, 1-5). You can finish the meeting by checking this sheet and filling in the missing details. You can also start your meetings by registering with the previous meeting sheet. Members agreed to minimize the negative effects of most of these repressive ideologies, because they are all interconnected and relevant to our work. This involves engaging in learning and learning through workshops, policy development, community cooperation, etc., and can be achieved together. The development of a series of community agreements has been an important part of our virtual meeting agenda. The space we hold together should be safe and welcoming, which is why we made it one of the top priorities of our first meetings by formalizing the process of writing community agreements.
Clog sees this as a valuable insight, which is why you`ll find a guide here to write community agreements for your virtual team. Things like community agreements, an agenda, an available diagram of your group`s decision process, and a place where important topics are stored for future conversations, next steps, etc., are important bases for a meeting – we call them containers. They act as visual tools on which participants and moderators can return throughout the meeting to keep the group focused, on the track and on the same page. They also offer directions for times when it becomes sticky or tense. The members of the group are responsible for each other and the Community as a whole and are responsible for direct and open communication, transparency and how we share and distribute power.